80+ Microsoft Outlook shortcuts

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July 15, 2011 by Rakesh Boraiah


Keystroke   Function

  • Alt + . (period) –  Open the Address Book with the To field selected
  • Alt + A – Open the Action drop-down menu
  • Alt + B  – Open the Address Book with the BCC field selected
  • Alt + C  – Select message recipients for CC field
  • Alt + D  – Switch to Daily calendar view
  • Alt + E  – Open the Edit drop-down menu
  • Alt + F  – Open the File drop-down menu
  • Alt + G  – Open the Go drop-down menu
  • Alt + H  – Open the Help drop-down menu
  • Alt + I  – Open the Find tool bar Open the Insert drop-down menu
  • Alt + J  – Move to the Subject field
  • Alt + K – Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
  • Alt + L  – Reply All
  • Alt + M  – Switch to Monthly calendar view
  • Alt + N  – Open the Accounts drop-down menu
  • Alt + O  – Open the Format drop-down menu and Switch to Today calendar view
  • Alt + P  – Open the Message Options dialog box
  • Alt + R  – Reply and Switch to Work Week Calendar view
  • Alt + S  – Send
  • Alt + T  – Open the Tools drop-down menu
  • Alt + V  – Open the View drop-down menu
  • Alt + W  – Forward an item and Switch to Weekly calendar view
  • Alt + Y  – Switch to Daily calendar view
  • Ctrl + 1  – Go to Mail
  • Ctrl + 2  – Go to Calendar
  • Ctrl + 3  – Go to Contacts
  • Ctrl + 4  – Go to Tasks
  • Ctrl + 5  – Go to Notes
  • Ctrl + 6  – Go to Folder List
  • Ctrl + 7  – Go to Shortcuts
  • Ctrl + 8  – Go to Journal
  • Ctrl + A  – Select all
  • Ctrl + B  – Bold when editing a rich text message
  • Ctrl + C  – Copy
  • Ctrl + D  – Delete an item (message, task, contact, etc.)
  • Ctrl + E  – Activate the Find drop-down menu and Center Align when editing a rich text message
  • Ctrl + F  – Forward
  • Ctrl + J  – Open a new Journal Entry from the selected item (message, task, contact, etc.)
  • Ctrl + K  – Check names in the To, CC, or BCC field against the Address Book (cursor must be in the corresponding message header field)
  • Ctrl + M  – Send/Receive all
  • Ctrl + O  – Open
  • Ctrl + P  – Print
  • Ctrl + Q  – Mark the selected message Read
  • Ctrl + R  – Reply
  • Ctrl + S  – Save a draft message
  • Ctrl + T  – Tab
  • Ctrl + U  – Mark the selected message Unread
  • Ctrl + V  – Paste
  • Ctrl + X  – Cut
  • Ctrl + Y  – Go to Folder
  • Ctrl + Z  – Undo
  • Ctrl + Backspace  – Delete the previous word
  • Ctrl + End  – Move to the end
  • Ctrl + Home  – Move to the beginning
  • Ctrl + Shift + A  – Open a new Appointment
  • Ctrl + Shift + B  – Open the Address Book
  • Ctrl + Shift + C  – Create a new Contact
  • Ctrl + Shift + E  – Open a new folder
  • Ctrl + Shift + F  – Open the Advanced Find window
  • Ctrl + Shift + G  – Flag message for follow up
  • Ctrl + Shift + J  – Open a new Journal Entry
  • Ctrl + Shift + K  – Open a new Task
  • Ctrl + Shift + L  – Open a new Distribution List
  • Ctrl + Shift + M  – Open a new Message
  • Ctrl + Shift + N  – Open a new Note
  • Ctrl + Shift + O  – Switch to the Outbox
  • Ctrl + Shift + P  – Open the New Search Folder window
  • Ctrl + Shift + Q  – Open a new Meeting Request
  • Ctrl + Shift + R  – Reply All
  • Ctrl + Shift + S  – Open a new Discussion
  • Ctrl + Shift + U  – Open a new Task Request
  • Ctrl + Shift + Y  – Copy a Folder
  • Shift + Tab  – Select the previous message header button or field
  • F1  – Open Outlook Help
  • F3  – Activate the Find toolbar
  • F4  – Open the Find window
  • F7  – Spellcheck
  • F9  – Send and receive all
  • F10  – Select File from the Outlook toolbar button
  • F11  – Activate the “Find a contact” dialog box
  • F12  – Save As
  • Alt + F4  – Close the active window
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